AI virtual assistants
Give your business an assistant built around its work.
Set up an AI virtual assistant for routine administration, scheduling preparation and internal research. Connect approved tools and information, define what it can do and keep important commitments with your team.
Agree the scope, access, timeline and price before committing.
The starting point
Routine administration keeps interrupting the people who need to move the business forward.
Business owners and operations teams spending too much time on repeatable administration and information gathering.
A task-specific AI assistant with approved knowledge, connected tools, review rules and an operating handover.
When another starting point may fit better
Choose recruitment if you need a human assistant. Choose AI automation when the main need is a predictable system-to-system workflow.
Choose a first scope your team can review.
Choose a starting point and inspect a sample of the decisions, review evidence and handover it involves.
An administrative assistant
Prepare meeting briefs, organise incoming requests and draft routine replies from approved information. People approve outgoing messages and commitments.
An assistant task and approval plan
An operations lead wants a daily brief assembled from approved requests and calendar entries.
- Permitted work
- Summarise approved requests, prepare the daily brief and flag missing details.
- Approved context
- Use only the agreed inbox labels, calendar fields and internal reference documents.
- Approval point
- A team member checks drafts before anything is sent or a booking is confirmed.
- Exception path
- Ask the owner when information is missing or two requests conflict.
Compare the brief with its sources and try an ambiguous request that should be returned to a person.
A task-specific AI assistant with approved knowledge, connected tools, review rules and an operating handover.
Selected example: An administrative assistant.
Tangible outputs
A task-specific AI assistant with approved knowledge, connected tools, review rules and an operating handover.
- An assistant task brief and permitted-action list
- Approved knowledge sources and tool connections
- Representative tests, approval gates and exception handling
- Owner training, operating guidance and a scoped support plan
How to judge the result
Compare the assistant’s work against approved sources, check restricted access and demonstrate what happens when it cannot complete a task.
Scope and responsibilities to agree
This service configures an AI assistant; it does not supply a human virtual assistant or promise unattended business decisions. Tasks, permissions, review responsibilities and support hours are scoped in the proposal. Tool, model and subscription fees are agreed separately.
Choose the first assistant task.
- 01
Choose the first assistant task
Map the repeated work, source information, task owner and actions that require approval.
- 02
Configure and evaluate
Connect approved tools, test representative requests and inspect uncertain answers and access boundaries.
- 03
Launch with an owner
Introduce the assistant to a small group, review its work and agree how sources and permissions stay current.
For the first conversation
Bring a starting point, not a finished brief.
- Choose one administrative task and its completion rule.
- List the approved tools and information sources.
- Name the person who reviews drafts and handles exceptions.
Use general or approved examples. We’ll agree any deeper access before reviewing private systems.
Free editable notes for your team. No email needed.
Before you commit
Your questions, answered.
Is this a person or an AI assistant?
This is an AI assistant configured for agreed tasks. If you need to hire a person, our recruitment service is the better starting point.
Can it send emails or manage my calendar?
We can scope draft preparation and calendar workflows around tools you approve. Sending, cancellations and commitments follow explicit permissions and approval rules.
What shapes the price and first scope?
Task complexity, connected tools, source preparation, access controls, evaluation cases and support requirements shape the quote. We agree deliverables, review points and separately priced tools or ongoing work in the proposal.
What should we bring to the first conversation?
Choose one administrative task and its completion rule. List the approved tools and information sources. Name the person who reviews drafts and handles exceptions. General or approved examples are enough to begin.
Make progress before a bigger commitment
Take one useful step with your team.
Choose one administrative task and its completion rule. This gives you something concrete to discuss, whether you work independently or bring us in.
Use the free planning guide ↗Your next decision
Which routine task should your assistant take on first?
Describe the task, where its information lives and which actions your team should approve.
The enquiry is free. Paid work starts after an agreed scope and proposal.